When multiple attendees wait in your Personal Room lobby, you can choose to admit select individuals, or to admit all waiting attendees to the meeting. Block Grant (EECBG) Program, as authorized by the Infrastructure Investment and Jobs Act (IIJA) of 2021. Limit the available features, such as chat and audio, if you allow attendees to join the meeting, webinar, event, or training session before the host. With this setting, you will see a notification when attendees are waiting in the lobby. From the customer view in https://admin.webex.com, select Services, go to Meeting, and choose Sites. In the Webex Meetings Security section under When a meeting is unlocked, check They can't join the meeting. DOE has released a Notice of Intent (NOI) through the EECBG Program website so that interested parties are aware of SCEP's intention to issue an ALRD in the near term. Restrict poll access within WebEx. By adding the Webex package as an exception to the MAM data transfer policy, Webex links inside a managed Outlook email message are allowed to open directly in the Webex application. Force all users to change password on next login. If you're scheduling from Microsoft Outlook, in the Meeting information section, select Don't include meeting password in email invitation. Configure using an MSI InstallationYou can run a command to install webexapp.msi using the organization ID to edit this registry value: HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\Webex\Policies\OrganizationID . The approved list is now a list of sites that users can join external meetings in with the collaboration restrictions that you set. Nov 23, 2022. These settings work only for scheduled meetings and not Personal Room meetings. Check your meeting details and select Schedule or Start. SSO sites have this option selected by default. Sign in to Control Hub ( https://admin.webex.com) and go to Organization Settings > External Communication. Everybody in the Webex meeting will automatically see Slido. Allow attendees or panelists to join before host. Webex best practices for secure meetings: hosts, Small business account management (paid user), Guests wait in the lobby until the host admits them, Notify me by email when someone enters my Personal Room lobby while I am away, Know who you're letting into your Webex meeting, Webex best practices for secure meetings: Site Administration, Webex best practices for secure meetings: Control Hub. Participants easily join by selecting the URL in the email invitation or from the Webex site. When checked and the host requires sign-in, attendees must sign in from their phones. Organization Set up your org, users, apps, and devices. The goal is to have the features disabled regardless of which Webex site they join (regardless if the site belongs to them or not). 2- I met a big issue this morning running an event: the registrants were unable to join the live. Applies to Webex Meetings, Webex Events, and Webex Training only. 08-25-2021 11:44 AM. Either way, you create a list of groups as follows: Type some letters in the group name, then click on the group when Control Hub finds it. Learn More The Future of Work is Hybrid Visit Cisco Hybrid Work Index to understand the inclusive collaboration experiences driving hybrid work. You can choose from three options to set up collaboration feature restrictions for Windows devices: Configure using registry keysYou can manually edit specific devices by adding the organization ID to one of these registry values: HKEY_CURRENT_USER\SOFTWARE\Policies\CiscoWebex\OrganizationID, HKEY_LOCAL_MACHINE\SOFTWARE\Policies\CiscoWebex\OrganizationID. These settings apply only to users who join meetings that aren't hosted by someone in their organization. You can delete any entries you don't need, or you can (optional) Remove all unverified domains. Unlisted meetings don't appear in the meeting calendar on the Search Meetings page or on your Calendar page. Get Webex space history or be notified in real-time when new messages are posted by others. Customers on lockdown sites will still be able to update this setting. For example, if you schedule a meeting to discuss your company picnic, you can set only a password for the meeting. After getting the organization ID, follow the steps that apply to the devices that you want to edit. Select to require that users sign in to view recordings. Prevent Unwanted People from Attending Your Meetings, Small business account management (paid user), Require users to sign in when joining by phone, Require users to have an account when joining by phone, Enforce meeting password when joining by phone, Enforce meeting password when joining by video conferencing systems, Enforce event password when joining by phone, Enforce training session password when joining by phone, Automatically lock the meeting [x] minutes after meeting starts, Hide meeting link from attendee view within meetings (Meetings and Events), Don't include meeting password in email invitation, Block External Users in Cisco Webex Teams Spaces for Your Organization. Passwords protect against unauthorized attendance because only users with access to the password are able to join. Even unauthorized users that gain access to your Personal Room lobby can send notifications. 1. I understand that this functionality might be useful in your case so I passed your idea to our product team as a feature request for further consideration. Users in your organization can't be invited to group spaces owned by another organization. Select to notify all site administrators when a new user account is created. If the Manage user accounts through APIs option is selected, only the Display brandable text option is available. Sometimes you want to add or remove more than a few domains to your allow list. Previously, you could allow users to join external meetings and any collaboration features that you restricted would still work. Audio-only attendees must also sign in with an audio PIN and videos systems that aren't registered to your organization can't join. That does not mean users from these domains are impostors, because Webex organizations are not required to verify their domains. Webex Site Administration provides several methods for preventing unauthorized use of your Webex site. Please enable it to continue. In the Personal Room Security section under When a meeting is unlocked, check Guests can't join. In the navigation panel, click Administrative Templates > Classic Administrative Templates (ADM) > Cisco WebEx Meetings > Cisco WebEx Meetings General Settings. Run the following command to install webexapp.msi with the ORGANIZATIONID parameter to configure HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\Webex\Policies\OrganizationID: To set up collaboration restrictions on Mac devices, create a .plist file named com.cisco.webexmeetings.config.plist under /Library/Preferences/, and add the following key to the file: Specify the organization ID that you copied from Control Hub for the collaboration restrictions. If you create recordings, you can edit the recordings and add passwords before sharing them to keep the information secure. As the meeting host, you can always lock and unlock your meeting while it is in progress, using in-meeting controls. As host of a WebEx meeting, your responsibilities include overall management of the meeting. Data transfer is still restricted in other unmanaged apps. December 2020. All users in your organization are restricted from communicating with anyone in external organizations. Join spaces created by people from those domains. For additional security, you can also require attendees to sign in. To join an unlisted meeting, attendees must provide a unique meeting number. Click Remove, and confirm you want to Remove the domains. Under External meetings, select one of the following: If you selected Allow users to join approved external meetings, enter a Webex site and click Add. Sign-ins are included if the tenant setting the restriction is either the user tenant or resource tenant for the sign-in. Webex Meetings Personal Rooms are intended to provide a quick and convenient way for trusted participants to meet, and therefore have a limited set of configurable security features. Attendees who join by phone without an Attendee ID get placed in the lobby. On mobile, go to the in-space settings, select 'info' and toggle the option to 'Moderate' the space. Or, limit sharing based on access, like narrowing sharing, so it's possible only via a corporate VPN connection. If you want to set up policies for specific groups or on a per user basis instead of the whole organization, you can do so by creating meetings settings templates. We recommend that you upgrade the Webex Meetings client to the last version (WBS 42.7 or above) or at least to the latest lockdown version (WBS42.6) so users get the best experience with collaboration features. Select the Webex site to change the settings for, and select Configure Site. All rights . From the customer view in https://admin.webex.com, select Services, go to Meetings, and choose Sites. With this more restrictive setting, no one can join the meeting when the meeting is locked. For all organizations and their users, security is a fundamental concern. A dialog may open to provide you the option to leave the meeting, webinar, event, or training session running without ending it. Listing a meeting reveals meeting titles and meeting information publicly. Yes, the user will have access to all of their old Meetings content if they're assigned a license to any of the previous Webex sites they were on. How can this be accomplished taking into account the various points . original-domain-list.csv. Restrict poll access within WebEx. Attendees can join meetings from multiple different types of devices. If the account is not turned on within that period, the link expires. We do not retroactively remove users or groups from spaces if your changes would prevent them from joining. If users change the organization ID, then the collaboration restrictions won't apply to their devices. Then, select 'Scan for Hardware changes' from the menu. security settings. Select to require that user passwords contain at least the number of alpha characters that you specify. The list is empty if this is your first time. A. You can screen users in the lobby and allow only authorized attendees into your meeting. You may also choose to restrict access to the meeting after all attendees have joined, by locking your meeting. Click Download a sample CSV, paste your list of domains into the Domains column. To download an attendance report in Webex: To download an attendance report . You can enable email notifications for accounts that will be deactivated. Change in-meeting roles from your device. Now, go to the 'Action' option on the Menu Bar on the top of the Device Manager and click on it. A cohost can start the meeting and act as the host. Scroll down to Security Options > Other and check Hide meeting link from attendee view within meetings (Meetings and Events). Follow the firewall and proxy guidance below to enable access to Webex services from your network. The join session before host option must first be enabled. Remove all domains from the list, in Control Hub. How do I allow Webex Meetings traffic on my network? In that file, delete all the domains you want to remove from the allow list. ` (back quote, the character located on the tilde Otherwise, users don't receive any notifications Users can be admitted to the meeting, or removed from the lobby individually or as a group. Type the domain then press Enter (or comma). We recommend that you require all users to have an account on your Webex site if sensitive meetings, events, or training sessions are hosted there. You can also disable certain in-meeting features, such as chat, file transfers, screen shares, annotations, Q&A, polling, notes, and remote control. Check and configure the following check boxes: Do not allow dynamic web page text for meeting passwords (site name, host's name, username, meeting topic), Do not allow meeting passwords from this list. For example, administrators can block certain groups from having access to files at all, like contractors. The join session The policy is enforced in a forward-looking manner after it is enabled in your organization's Control Hub setting. Users can bypass these restrictions by joining external meetings with their personal email addresses, or as guests. Right-click the tab and select Force install. Select to require confirmation for users to sign up for an account. Alberta lawyers practicing in surrogate and estates law are invited to attend an online meeting with the Chief Justice and Justices of the Court of King's Bench, to discuss issues related to surrogate practice in the wake of the Covid-19 . Do not allow reuse of the last [N] passwords. to enter their passwords each time they use the same computer to log in. To have your organization's policies apply to users who join from Google Chrome, you must add the Webex Meetings Policy plugin downloaded from the Chrome Web Store and then add a rule for your organization to the policy. From the customer view in https://admin.webex.com/, go to Services, and select Meeting. Check the check box next to Password protection, and then type the password in the text field. To unlock a meeting that you're currently hosting, click , then click the slider next to Lock Meeting. Participants who join using the Webex Meetings or Webex Training application have to authenticate, so they wont be asked for authentication when connecting to audio. For more information, see Hybrid Data Security . Using this feature prevents someone from joining the audio portion of your meeting without your knowledge. Double-click Configure Organization ID in Cisco Webex. A more restrictive setting may also be configured by your site administrator for all Personal Rooms in your organization. Sign in to Control Hub, then select Account. Accounting for every attendee by using a roll call is a secure practice. Manage Security Options for Your Site in Webex Site Administration, Small business account management (paid user), Require approval for "Forgot your password?" Otherwise, you can sort or search (filter) the list. If users are on an older client version (such as WBS 42.3 or lower), some collaboration features may not be available or may work incorrectly. Sign in to Webex Site Administration and go to Configuration > Common Site Settings > Options. The TRM entry for Webex Meetings and . An empty allow list means that no domains are allowed for external communications. Site Administrators can set options that are used site-wide to enforce security and making certain additional security options available to meeting, event, and training hosts. For more information, see the Deployment Guide for Cisco Webex Hybrid Call Service. Go to the Webex Training section, and check Enforce training session password when joining by phone. Select to prevent the user from changing the password for the number of hours that you specify. 1. People in your organization may be able to make calls to external people in the following scenarios: If your users make calls using a Webex SIP address. As a host, youre the final decision maker concerning the security settings of your meetings, events, webinars, and training sessions. Scheduled meetings are one-time meetings that are password protected and have wide range of security features, in meeting feature controls and attendee controls. Request that your invitees do not forward the invitation further, especially for confidential meetings. If you want to add more domains, keep typing them and pressing Enter after each. For example, if you restricted chat during meetings, users could still use the chat panel in external meetings that were in the approved list. Dont publish passwords to publicly accessible websites. Go to the Webex Events events section, and check Enforce event password when joining by phone. By default, your scheduled meeting is set to lock at 5 minutes. Add the Webex Meetings Policy plugin extension by going to Chrome > Apps & extensions > Users & browsers > Add Chrome app or extension by ID. Do not allow any character to be repeated 3 times or more. Meeting hosts can still schedule meetings that allow guests to join, if they choose to. When you restrict external messaging for your users (or groups), this is what happens: Your restrictions apply to all new spaces (spaces created after you change your restriction settings). A recommended password includes a mix of uppercase and lowercase letters, numbers, and special characters (for example, $Tu0psrOx!). SphereShield's conditional access capabilities and AI-based risk engine features add significant security improvements to on-prem or cloud . Set the number of minutes to zero after the meeting starts that the Personal Room is locked. Applies to Webex Meetings, Webex Events, and Webex Training only. When this option is selected, the system automatically generates an eight-digit numeric password for phone and video conferencing system attendees and adds it to the meeting invitation. This feature is enabled by default for Webex Meetings and Webex Training. Once you've allowed microphone access to your apps, you can change the settings for each app. For unlocked scheduled Webex meetings and Personal Room meetings, we recommend you restrict attendees to only those who have an account on your site. The Webex Meetings Suite helps enable global employees and virtual teams to meet and collaborate in real time as though they were working in the same room. This technology is offered as software-as-a-service (SaaS) with a launcher downloaded to the desktop. In the Security Options section, configure the options for your site. We're sorry but global-service-status-webui-vuejs doesn't work properly without JavaScript enabled. Separate options for Webex Meetings, Webex Events, and Webex Training. By default, the options are enabled but can be disabled for Send user an email with a link to change password. Click Enabled, add your organization ID in the Options box, and then click Apply. All Access Anywhere sessions must use strict access code. Applies to Webex Meetings and Webex Training only. For highly sensitive meetings, webinars, events, or training sessions, exclude the password from the invitation email. 2. Click Next to complete the integration. Having read the security document (thanks pand0ra_usa), and checked the terminology, what we want to do is prevent people from being hosts and particularly presenters. Users who are restricted from joining certain meetings will see the following message when they try to join a restricted meeting through Google Chrome. Cisco Webex Meetings Server Install and Upgrade Guides Administration Guide for Cisco WebEx Meetings Server Release 2.8 Bias-Free Language Book Contents Updated: April 21, 2021 Chapter: Configuring Settings Chapter Contents Configuring Company Information Configuring the Branding Settings Configuring Meeting Settings Configuring Your Audio Settings We upgraded to 6.5.4.7-83n 2 weeks ago, and this last Friday we started getting calls webex wasn't working. I've since simply added it to the trusted domain list and it's working now. In-meeting media quality on Android and iOS. Protect your Audio PIN and dont share it. We build all products in accordance with the Cisco Secure Development Lifecycle (SDL), which includes privacy impact assessments, proactive penetration testing, and threat modelling. Sign in to your personal Webex site user webpage, and go to Preferences > Audio and Video to create your Audio PIN. This prevents more attendees from joining. On the Share Recording Window, check the check box next to Public Link. Select Configure Site > Common Settings > Site Options. key). If a user is deleted in Control Hub and then the same email address is re-added to Control Hub and assigned a Meetings license to the same Webex site, can the user access their old recordings? You'll need to provide some basic information like your integration's name, description, and logo. Non-SSO sites have the Send email with the link to change the password option selected by default. Access Rule to Allow WebEx - Cisco Community Start a conversation Cisco Community Technology and Support Security Network Security Access Rule to Allow WebEx 4931 Views 0 Helpful 5 Replies Access Rule to Allow WebEx eliminat0r85 Beginner Options 08-01-2013 07:12 PM - edited 03-11-2019 07:20 PM Instead, youll see a notification in the meeting when attendees are waiting in the lobby. Hello, I have a customer looking to disable file transfer and chat for their organization's users. Allow user to save account password in cookies. Sign in to Webex Site Administration, and navigate to Configuration > Common Site Settings > Options. Select Display brandable text if you want to create your own email message about resetting the password. 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